Review Process

A. SCHOOL REVIEW

  1. Originator is any person with access to USC's Curriculog who wishes to submit a proposal.
  2. Department Curriculum Coordinator (DCC) submits and guides the proposal through the review process and is responsible for tracking the progress of proposals. S/he is responsible for identifying any departments potentially affected by the proposal and making sure they are notified. The DCC coordinates any discussion required around the proposal. The DCC ensures any required documentation (for instance, syllabi for courses) are attached to the proposal.
  3. Chair reviews the proposal, consults with affected units, and makes any additional edits, according to the department’s intention.
  4. Curriculum Dean reviews the proposal and suggests any additional edits, according to the school's mission.
  5. Please note: Internal reviews vary by school. Some include Department and/or School Curriculum Committee review.

B. UNIVERSITY REVIEW

    Please note:
    • Programs are routed to Provost first. With Provost acknowledgment, programs are routed forward to University Review.
    • Financial Aid reviews fall and spring semester course proposals that do not span fifteen weeks of instruction, with a final summative experience on the University-scheduled final exam day and time.
  1. Curriculum Coordination Office (CCO) Review
    • Administrative actions are approved by CCO.

      Administrative actions include: a minor revision to course title or course description, the addition/removal of prerequisites/co-requisites/concurrent enrollment/recommended preparation/cross-listing/registration, and the addition or removal of elective (non-required) courses, not affecting total units required for the degree or certificate. No syllabus is needed for a course administrative action.

    • If a proposal is technically accurate and requires content review, the proposal is forwarded to subcommittee review.
    • CCO has up to 10 working days (M-F) to review a proposal. Proposals are reviewed on a first-come, first-serve basis. Delays may occur with submissions submitted at, or after deadline.
  2. Subcommittee Review
    • The subcommittee chair (with or without additional subcommittee member review) reviews proposal content. S/he has up to ten working days (M-F) to review a proposal. Subcommittee approval means that a proposal is approved at the University level.
    • The Off-campus Studies Panel (OSP) reviews courses and programs, which take place for any length of time overseas, or a semester or more off-campus domestically. OSP has up to ten working days (M-F) to review a proposal.
  3. University Committee on Curriculum (UCOC)
    • Proposals that pose larger questions and require greater input as they deal with university policy and procedures in regard to curriculum are brought before the University Committee on Curriculum (UCOC).
    • UCOC meets on the first Wednesday of every month between September and May. In 2016-17 UCOC will meet on September 7, October 5, November 2, December 7, January 11, February 1, March 1, April 5, and May 3.
      Please note:
      • WASC Approval for Online Programs
        Programs (not graduate certificates) that are more than 50 % online must obtain WASC approval after UCOC subcommittee approval. Contact Robin Romans, rromans@provost.usc.edu, as you start the proposal and after it is approved by UCOC.
      • Advertisement
        ALL curriculum proposals MUST be approved by UCOC subcommittee before they are advertised. ALL programs that are more than 50% online must obtain WASC approval BEFORE they are advertised by schools or departments.

C. RECORDED

  1. POST and Minor Codes are assigned to approved Programs, Certificates and Minors by the Registrar.
  2. Catalogue Entry
    • Program, minor and course proposals approved by UCOC subcommittee are imported into the upcoming USC Catalogue throughout the curriculum season, September-May.
    • Departments should preview the upcoming academic year USC Catalogue two weeks after a proposal is “completed” to ensure that curriculum has been updated as it was submitted and approved via Curriculog.
  3. Recording of Approved Curriculum
    • Course data is archived in SIS.D.CATALOG on the Student Information System (SIS). Any active course in CATALOG may be scheduled by the owning department via the SIS process, RNR.U.SCHEDULE. Scheduled courses display in the Schedule of Classes, classes.usc.edu.
    • Program data is encoded into Darwin by Degree Progress to create and update the STARS Report.